Finance settings

Finance settings

NOTE: If a setting is no longer relevant or applicable, it can be set to INACTIVE using the respective toggle or DELETED using the   that appears on hover. When you left click on a specific entry, you can quickly launch the EDIT mode.

Commissions [Australia]

On this tab, you can enable commissions for specialists.  By activating this setting, you create a mechanism for distributing sales commissions among different specialists involved in the sales process.
  1. Enable commissions: toggle the switch to activate commissions for specialists.
  2. Commission splitting: when a sale occurs, you can divide the commission based on the contributions of each specialist. This can be used for later salary calculations for specialists.

Prefix management

These settings can only be configured during an environment setup. Prefixes will be added to a sales document number to differentiate between NHS invoice, Private invoice, Quote, and Delivery note.
Parameters:
  1. LENGTH - determines how many digits will be included in the sales document number
  2. INITIAL VALUE - determines which number will be used as a starting point
  3. PREFIX - specifies the abbreviation code that will be appended before the number
  4. BY LOCATION - when enabled, location code will be appended before the prefix
Settings for a private invoice can be as follows:



A private invoice ID based on the above settings may look like this B01INV0000022, where:
  1. B01 - location code
  2. INV - prefix for 'Invoice'
  3. 0000022 - 7-digit number 

QP validation [Australia]

Users have the capability to enable QP number validation for invoices. When this setting is activated, the system will verify the presence of a QP number before allowing the creation of an invoice. This ensures that invoices cannot be generated without a valid QP number.

S/N handling

On Sale creation, prohibit adding product S/N - activate this setting to avoid claiming serialized items from stock before the invoice is created.



Payment and refund

This tab lists methods of payment that can be used during payment and refund transactions. To add a method, click the corresponding control in the top right corner.

On the create dialog, specify:
  1. Name
  2. Account ID - for Zapier integrations only.
  3. Payment/refund method ID - for Zapier integrations only.
  4. Comment required - choose this option to prevent adding this payment method to a sale without an accompanying comment.

Credit and exchange

CREDIT NOTE is used to cancel an invoice in case of errors or product returns. An EXCHANGE allows users to handle product/service exchanges.
When creating a credit note/exchange, users will have to specify a reason for doing so. This tab lists reasons to issue a credit note or create an exchange. 

Discounts

Users can define discounts that can be applied to products/services. 
When creating a discount, it is possible to choose:
  1. Discount TYPE
  2. NOT MATCHING DISCOUNTS (i.e., discounts to which this discount cannot be added).
In EDIT mode, it is also possible to specify mutually exclusive discounts.

3rd party payers

On this tab, users can manage a list of insurance companies that can be invoiced during a patient sale.

Taxes

On this tab, users can view all taxes that exist in the system. Taxes defined on this tab can be applied to products and services when creating a sale. 

Tax overrides

Users can choose different taxes for different product category types. Furthermore, they can redefine standard tax values applied to product category types. NOTE: When modifying a tax or a tax value, make sure to scroll down to the bottom of the page and SAVE changes.

Redefined tax values are marked with an information icon . If you hover over the icon, a standard value will be displayed.


Price books

On this tab, you can configure price lists for different locations or different types of customers. You can make any given price book DEFAULT for the environment by selecting the corresponding option when a price book is CREATED or EDITED.
Default price book defined here will be applied to all locations. You can select a different default option when configuring the settings for a particular location.
It is possible to include different types of products and services in different price books. To do so: 
  1. Open the selected price book
  2. Go to the PRODUCTS tab
  3. Add required products
    1. one by one via + PRODUCT 
    2. all at the same time via + ALL PRODUCTS
    3. from a file via import 
After a price book is created, you can also export it using . All prices from a selected price book will be exported to a generated XLSX file.


    • Related Articles

    • Finance

      FINANCE module allows for automatic payment processing and easy search for patient sale information. Process bulk payments Bulk payments enable users to send multiple payments at once, eliminating the need to create a payment for each patient ...

    • Inventory settings

      How to manage settings To ADD a battery type, manufacturer, supplier or any other inventory entity, go to the respective tab and click the corresponding control in the upper right corner (e.g., +REPAIR REASON). When adding new inventory entities ...

    • Billing and Finance

      Welcome to the specialized E-learning module on Billing and Finance in Auditdata Manage! In this module, you'll explore the intricacies of financial operations within your hearing clinic. Our guidance will encompass: Creation of quotes and invoices ...

    • Notification settings

      Patient notification functionality allows clinics to send information to their patients about scheduled appointments. Notifications are sent if: Notification/Message template exists; A patient gave their consent to receive notifications; During ...

    • Company settings

      Default settings These settings are accessible to admins only. They are applied company-wide to users who have not configured their own settings. See how to configure your own settings in MY PROFILE. Default environment: this field will show which ...