Daily Close Processing
In Reports > Accounting - Accounts Receivable, the PAYMENTS & DEPOSITS
REPORT (P&D) lists all payments
and deposits received
within a specified date range. It is a reconciliation tool for use prior
to running the Daily Close 1 to confirm the monies received have been correctly recorded. This needs to be
run for a Parent Site and all its Visit Sites, so you may need to select
locations.
1.2 Daily Close 1 Confirm
Reconciled Payments
This step should NOT be
completed until the PAYMENTS & DEPOSITS
REPORT has been manually
reconciled for the same date period and location(s). This will ensure the payments waiting
to be confirmed in Daily Close 1 are correct. Payments
that have been confirmed
through Daily Close 1 cannot be edited,
they can only be reversed later.
Click on the menu A/R > Export Options > DAILY CLOSE 1: Reconcile Payments. This step will lock the payments being processed. You are verifying
accuracy when you perform this step. Do not change anything , click Continue
Next, a results screen will display which
summarizes the payments grouped by
payment method for the period currently being closed.
Confirm completion of the Daily Close 1 as it is not reversible. Are you sure the amounts are accurate?
You will be prompted to Open or Save the
PDF file. Open it.
The DC1 report cannot be reproduced or re-run so do save it.
Your Daily Close 1 has been
completed. The payments included in this Daily Close 1 are now considered
EXPORTED, and thus cannot be edited. Any corrections on exported payments must
be adjusted with a reversing entry.
1.3 Daily Close 2 Export the Cash
Transactions
To run a new Daily Close 2 export, leave the Trx Number field blank and tick All Regions. This will allow the system to auto populate the next available transaction number.
An information window will appear indicating the batch number of the created export file. Click OK.
If you are exporting to Navision, the system will generate an Excel file that will open automatically.
If
using Xero Integration, it exports the batch transactions directly to Xero.
1.4 Daily Close 3 Export the Sales
Transactions
An information message will appear,
displaying the transaction number that has been assigned to this export.
If you are exporting to Navision, the system will generate an Excel file that will open automatically.
1.5 Export Purchase Transactions
An information message will appear, displaying the transaction number that has been assigned to this export.
If you are exporting to Navision, the system will generate an Excel file that will open automatically.
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